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Author information

Submit a paper to the post deadline session at ECOC 2023. Post deadline submission is your chance to submit very recent results, ideas and innovations for consideration, and be part of one of the best-attended conference sessions.

Submit your post-deadline submission

Successful authors will have their paper(s) published on the IET Digital Library and IEEE Xplore and submitted for indexing in IET Inspec, Ei Compendex and Scopus increasing citations and influence that extends beyond the conference.

We aim for a 16-week turnaround time from conference end date to publication, providing all Authors submit the requested documentation by the deadlines provided.

Key dates

Author notification

3 July 2023

Post Deadline submission deadline

18 September 2023

Post Deadline notification

1 October 2023

Registration deadline for authors

31 August 2023

Publishing opportunities

Successful authors will have their paper(s) published on the IET Digital Library and IEEE Xplore and submitted for indexing in IET Inspec, Ei Compendex and Scopus increasing citations and influence that extends beyond the conference.

Writing your paper

Each paper should be the authors’ original work and previously unpublished in the form submitted.

  • Please ensure the subject of your paper falls under one of the topics in the technical scope.
  • Please prepare your full paper file using the full paper template provided.
  • The maximum paper length is 3 pages + one extra page for references.
  • Self-contained abstract with a maximum length of 45 words.
  • Papers should be submitted electronically in PDF format through the submission system.
  • Complete author list with first and last names including affiliations and email addresses must be provided.
  • The working language of the conference is English.
  • Please leave enough time when writing your paper for your company or employer’s approval/ review if this required.

Before submission…

  • Ensure you have your full paper file ready, converted into PDF file format.
  • Ensure you have read the IET Assignment of Copyright Agreement
  • In certain circumstances, a separate publishing agreement with authors can be arranged – you can request this by emailing

What do you need to do? The TPC appreciates high-quality papers that…

  • Comply fully with the official template.
  • In the title, be concise and avoid abbreviations and acronyms.
  • In the abstract, briefly identify the field, the novelty and relevance of the work (≤ 45 words).

In the introduction:

  • Clearly state the research topic and its relevance to the community.
  • Clearly state the state-of-the art.
  • Correctly identify the nearest prior state-of-the-art through citations.
  • Acknowledge the contributions of other groups to the state-of-the-art through citations.
  • Avoid unnecessary self-citations.
  • Clearly state technical/scientific problem and communicate what is missing to solve it (some call it the “however” paragraph).
  • Concisely state the novelty or what is solved/shown and give numbers whenever possible (some call it the “in this paper” paragraph).

In the main text:

  • Provide an original solution not previously published in journals or at other conferences.
  • Clearly justify implementation choices in consideration of the application requirements.
  • Provide sufficient details to enable the work to be reproduced by others, including a clear description of structure and principle in addition to the results.
  • Include quantitative claims, and fair and unbiased comparisons to previous work.
  • Include quantities with the relevant number of significant digits, units, and errors.
  • Use the International System of Units (SI), symbols and abbreviations.
  • Provide a comprehensive discussion of the results.
  • Directly support the claimed novelty with the presented results and go beyond a simple iteration of previous work.

Use figures, which are:

  • Either single-column and double-column. Follow the examples in the template as a guideline.
  • Clear and legible, even after printing in black and white (the use of a vector format is recommended).
  • Self-explanatory and do not require a reference to the main text to be understood.
  • Showing graphics or schematics of the investigated devices, setups or configurations.
  • Correctly labelled on all axes with correct units where applicable.
  • Use tables, which are either single-column and double-column. Follow the examples in the template as a guideline.
  • In the conclusions, summarise the key ideas and the novelty, and support them by numbers.
  • Give full reference details including all authors, title and full journal or conference name.
  • Include a reasonable list of references to put your work into context.

Submitting paper

  • If this is your first-time logging onto the system Click “Create Account” and enter details.
  • Once the publication agreement and all other fields are complete, you will receive a confirmation email containing your paper submission details and reference number.
  • If you are submitting more than one full paper, you can use the same user account.
  • Done!

What happens next…

  • Following the review of full papers, successful accepted papers will be invited to attend and present their work at ECOC 2023 by PowerPoint Presentation or Poster Presentation.
  • Authors must register to attend and present their work at the conference by Thursday 31 August 2023.
  • Accepted papers must be associated to at least one author registered to the conference. Each registered author can present at most two accepted regular papers.
  • Only the papers that are correctly associated to a registered author will be included in the final programme.
  • If an author does not attend and present the submission, the paper will not be published.
  • The IET cannot meet any travelling or subsistence expenses for authors, either prior to or during the conference.

Thank you for your submission and good luck!

Personal Data

Personal data will be processed by the Institution and its associated organisations for the purpose of organising you attendance at this event. It may also be used for the promotion of other IET products and services and contacting you for market research purposes. By providing us with your postal address, email address and telephone number you agree that we may contact you buy these methods. You can change this preference at any time by either contacting us by post, following the link on a received email or amending your preferences if you have a MyIET online account. 

Platinum sponsor


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